Meeting Planning

A 2014 Forbes article states, “What has the maximum impact, in our careers and all our networks of relationships, is face-time – that intimate encounter in which we’re subconsciously mirroring and measuring one another.”
At Latitude Travel Group, we are excited to bring people together to network, conduct business and have fun! We have vast experience in planning business meetings and conferences for a wide range of industries, including: Food Service, Beverage, Confections, Investments, Logistics Firms, Healthcare, Pharmaceutical and Automotive, just to name a few. We have planned meetings of all sizes, from an executive board meeting for a group of 10 to a national sales conference that brought together 2,500 people from across the country.
Our years of experience have taught us the keys to negotiating the best return on your investment. We will help you plan a meeting that meets your business objectives while adhering to your budget guidelines. When it comes to meeting planning, we offer the following services as a package or a la carte:
  • Hotel, Airline, Ground Transportation & Other Venue/Vendor Contract Negotiations
  • Research & Execution of Site Inspections
  • Budget Summary Creation, Monitoring & Review
  • Cost Savings Analysis
  • Food & Beverage Planning for Catered Functions
  • Contracting of Audio Visual Support
  • Group Arrival & Departure Manifests Management
  • Room Block/Rooming List Management
  • Registration Site Design & Management (utilizing Cvent attendee management technology)
  • Floor Plan Design & Décor for Special Events & Receptions
  • Guest Speaker & Entertainment Sourcing
  • Attendee Gifts & Award Procurement
  • Event Program, Teaser & Invitation Creation & Distribution (in partnership with Dovi Design & Illustration)
  • On-site Meeting Coordination & Execution
  • Production Company Management for High-tech Meetings & Events
  • Leisure Activities & Team Building Coordination
  • Research & Ticketing for Individual/Group Air Travel (in partnership with Travelex International)
Interested in any of our services, or have a meeting-related need that isn’t currently on this list? Please contact us and we will be happy to conduct a full evaluation of your meeting planning needs.